Vital Records

Services During COVID-19

Due to the alarming surge in positive COVID-19 cases and record-breaking hospitalizations across the country and locally, Linn County is closing buildings to the public once again to help reduce community spread of the virus and to help ensure continuity of County services. The closure will take effect Thursday, November 19 and remain in effect until public health conditions improve and allow for modifications.

Our office will continue to process Vital Record requests through mail and our drop box located in front of the building. For items placed in the drop box, please put all documents in an envelope marked Recorder’s Office with your contact information. 

You may contact our office at 319-892-5445 from 8 a.m. to 5 p.m. Monday through Friday.

Access to Vital Records

To access any of the vital records below, you must have entitlement as defined by the Iowa Department of Public Health. Requests for copies of birth certificates, marriage records, and death certificates must include a notarized application (PDF), a copy of your government-issued ID, and $15.00. We accept cash, check, money order, or credit cards.

Individuals with entitlement typically include:

  • Person named on record (if 18 or older)
  • Mother or father (if named on record)
  • Spouse
  • Brother or sister (must show proof of entitlement)
  • Maternal grandparents
  • Paternal grandparents (if father is named on record)

How to Submit Request for Record to the Linn County Recorder's Office

Linn County Recorder's Office:

Send the completed, application (including having your signature notarized at the bottom of the application by a public notary), a copy of your Driver’s License or current government-issued photo ID, and $15.00 to our office by mail or place the request in an envelope marked Recorder’s Office with your contact information in the white drop box in front of the Jean Oxley Linn County Public Service Center at 935 2nd St SW, Cedar Rapids, Iowa 52404.

If returning your application by mail, send it to this address:
Linn County Recorder
Attn: Vital Records
PO Box 1406
Cedar Rapids, IA 52406

Upon receiving the completed application material, we will mail the completed request within one to two business days.

Fees

Make checks and money orders payable to Linn County Recorder. We also accept cash or can contact you for credit card payment over the phone.

How to Submit Request for Record through Iowa Department of Public Health or VitalChek (Linn County Recorder will Not be able to verify or view submittals to either of these entities)

Iowa Department of Public Health (IDPH): 

Using the website: https://idph.iowa.gov/health-statistics/request-record 

OR:

In Person or by mail:

Iowa Department of Public Health

Bureau of Health Statistics

Lucas State Office Building, 1st Floor 

321 E. 12th St

Des Moines, Iowa  50319-0075


Telephone at 1-515-281-4944 between 7:00 a.m. through 4:30 p.m CST, Monday through Friday, except holidays.  If applying in person (2- hour waiting time; must arrive by 2:00 p.m.)


VitalChek (third-party vendor):

Using the website: https://www.vitalchek.com/  

OR:

Telephone at 1-866-809-0290 between 6:00 a.m. through 7:00 p.m CST, Monday through Friday, except holidays.  Additional processing fees will apply.


Birth Records

Birth Records are available for years 1880 to 1920 and 1942 to current. The records for the years 1921 to 1941 are kept at the Iowa Department of Public Health in the vital records section. Births to unwed mothers prior to July 1, 1988 are only available at the Iowa Department of Public Health.

Certified copies are available for $15 each, and are only available to those with entitlement.

Please note: All applications must be notarized and be accompanied by a government-issued ID.

Request a Birth Record (PDF)


Death Records

Death records are available except for years 1921 to 1941. The records for the years 1921 to 1941 are kept at the Iowa Department of Public Health. Certified copies are available for $15 each, and are only available to those with entitlement.

Please note: All applications must be notarized and be accompanied by a government-issued ID.

Request a Death Record (PDF)


Marriage Records

Certified copies of marriage certificates are available. Each certified copy is $15 and are only available to those with entitlement.

Please note: All applications must be notarized and be accompanied by a state-issued ID.

Request a Marriage Record (PDF)


Marriage Applications

To apply for an Iowa marriage license, both parties and a witness (18 or older and knows both parties) must sign an application in the presence of a notary. 

There is a $35 fee and a three day waiting period before the marriage can take place. The three day waiting period begins the day after the application is processed.

Waiving Three Day Waiting Period

A three day waiver can be applied for at the Clerk of Court’s Office or can be printed off here Waiver Application. There is an additional fee for a waiver. Once the waiver is approved by a judge, the applicant must submit the waiver to the Linn County Recorder’s Office to complete the marriage application process. Clerk of Court telephone number is 319-398-3411.  The Clerk of Court is located at 50 3rd Avenue Bridge, Cedar Rapids, Iowa 52401.

Application and Forms

How to Submit a Marriage Application

Return the completed, notarized application, address form, and $35.00 to our office by mail or drop the items off in an envelope marked Recorder’s Office with your contact information in the white drop box in front of the Jean Oxley Linn County Public Service Center at 935 2nd St SW, Cedar Rapids, Iowa 52404.

If returning your application by mail, send it to this address:
Linn County Recorder
Attn: Vital Records
PO Box 1406
Cedar Rapids, IA 52406

Upon receiving the completed, notarized application, address return form, and fee, we will mail the completed request within one to two business days.

Make checks and money orders payable to Linn County Recorder. We also accept cash or can contact you for credit card payment.

Marriage Certificate

After you are married, the signed certificate of marriage will need to be returned to this office. Once the marriage certificate has been returned, we will issue a certified copy to the couple. The certified copy may be used to change driver’s licenses, insurance, and social security information.

We will mail you back the certificate of marriage and additional instructional information for filing the paperwork.

Divorce Records

Divorce records are available through the Clerk of Court’s Office located at 50 3rd Avenue Bridge, Cedar Rapids, Iowa 52401.